Expense tracking built for owner-operators
Fuel receipts fade, cash purchases slip through the cracks, and IFTA time comes around every quarter. ExpensesHub keeps your fuel and expense records in one calm place — scanned, categorized, and export-ready.
Snap the fuel receipt before it fades.
Fill up, then scan the receipt right there at the pump. ExpensesHub reads the vendor, date, gallons, and price-per-gallon off the ticket and shows you the extracted values on a review screen. You check them before saving — nothing is filed behind your back, and you can fix any field the scanner misread.
- Vendor, date, gallons, and price-per-gallon extracted from the receipt
- Review-before-save — you confirm every fuel entry
- Capture the thermal receipt while it's still readable
Every gallon, in its own log.
Fuel never gets mixed into your regular expenses. Each fuel purchase lands in a dedicated fuel log with gallons, price-per-gallon, station, and date — and you can assign it to a driver or vehicle. When you run per-driver totals, drivers whose only activity is fuel still show up, which is exactly what owner-operators and small fleets need.
- Fuel kept separate from regular expenses — totals stay honest
- Gallons, price-per-gallon, station, and date on every entry
- Per-driver and per-vehicle fuel activity
Export the fields an auditor asks for.
Pick a date range — a quarter, a month, the whole year — and export your fuel and expense records to CSV or PDF. The fuel export carries the fields IFTA record-keeping is built on: date, station, gallons, price-per-gallon, and totals, organized so your filer or bookkeeper can work straight from the file.
- Quarterly date-range exports for fuel and expenses
- CSV for spreadsheets and your filer, PDF for a clean paper trail
- Date, station, gallons, price-per-gallon, and totals in every fuel export
What ExpensesHub does — and what it doesn't.
ExpensesHub keeps IFTA-ready records. It does not file your IFTA return, and it does not GPS-track mileage — your filer or filing service completes the return using your exported records.
Works when you pay in cash.
Plenty of fuel and truck-stop spending happens in cash, and a lot of owner-operators don't want an app rummaging through their bank. ExpensesHub never asks for bank credentials and doesn't connect to your accounts. You capture what you spend from the receipt itself — card, cash, or fuel card — so cash-heavy operators are covered just as well as everyone else.
- No bank login, no account linking, no credentials to hand over
- Cash, card, and fuel-card purchases all captured from the receipt
- Built for cash-heavy, on-the-road spending
In your language, on the app today.
ExpensesHub is fully localized in English, Arabic (with right-to-left layout), and Spanish — the whole app, not just a menu here and there. It's built for Android first. The Android app is live in Google Play Internal Testing; install it, run a quarter of fuel through it, and tell us what a trucker's expense book still needs.
Fuel-receipt and IFTA questions, answered.
What must a fuel receipt show for IFTA?
For IFTA, a fuel receipt generally needs to show the date of purchase, the seller's name and address, the number of gallons purchased, the fuel type, the price, and the vehicle identification it applies to. Keeping the original receipt matters, so scan it before thermal paper fades.
Why is a credit-card statement alone not enough for IFTA?
A card statement shows that you paid, but not the gallons, fuel type, or price per gallon that IFTA reporting is built on. Auditors look for the itemized fuel receipt, not just proof of payment, so keep the receipt and let the statement back it up.
How long should I keep IFTA records?
IFTA licensees are generally expected to keep their fuel and distance records for four years. ExpensesHub keeps your scanned receipts and fuel log together so those records stay in one place for the full retention period.
When is IFTA filed?
IFTA is filed quarterly — April, July, October, and January — check your jurisdiction for exact dates. ExpensesHub keeps your fuel log current so each quarter's export is ready when you are.