By creating an account or using the ExpensesHub mobile application or this website, you agree to these terms. If anything is unclear, write to support@expenseshub.app.
1. Who we are
"ExpensesHub" refers to the mobile application of that name and its supporting infrastructure operated by the ExpensesHub team. The brand name is "ExpensesHub" — please do not misspell it as "Expenses Hub", "expense hub", or other variants.
2. Your account
- You're responsible for keeping your account credentials safe.
- You're responsible for activity that happens under your account.
- If you suspect unauthorized access, write to support@expenseshub.app immediately.
- You must be old enough to enter a contract under your local law (typically 13+ or 16+ depending on jurisdiction).
3. Acceptable use
Use ExpensesHub for what it's for: tracking your own (or your business's) receipts, expenses, income, and fuel records. Don't:
- Upload receipts that aren't yours, or that contain other people's sensitive data without consent.
- Attempt to break, probe, or overload the service.
- Reverse-engineer, scrape, or rebuild the app or website to compete with it.
- Use the service to violate any law, including tax law.
4. Your data, your rights
- You own the records you create. We hold them so the app can function.
- You can export structured account data via the in-app Account Data Export (Settings → Privacy) and your reports via the Custom Report Builder (PDF / CSV). Account Data Export excludes receipt image bytes and storage paths; a full Backup & Restore feature is not part of v1.
- You can delete your account at any time — see Delete Account.
- How we handle your data is described in the Privacy Policy.
5. Plans, subscriptions, and billing
ExpensesHub has a free Basic tier and two paid tiers, Pro and Team. Each tier has its own monthly Smart Scan and manual-entry allowances; both are consumption-based, so deleting a record does not give quota back, and both reset at the start of each calendar month.
How the paid tiers are sold. Pro and Team are auto-renewing subscriptions sold through Google Play. Google is the seller and merchant of record: Google takes the payment, issues the receipt, and holds your payment details. We never see or store your card number.
Renewal. Your subscription renews automatically at the end of each billing period and keeps renewing until you cancel. The billing period and the price are shown in the Google Play purchase sheet before you confirm, and that is the price that applies. Google sets prices per market and shows them in your local currency, including any taxes Google collects for your country. If we change a price, Google notifies you and asks you to accept the new price before it takes effect.
Cancelling. You can cancel at any time in Google Play: open Google Play → your profile → Payments & subscriptions → Subscriptions → ExpensesHub. Cancelling stops the next renewal; your paid features stay active until the end of the period you have already paid for, after which the account returns to Basic.
Refunds. Refunds are handled by Google under Google Play's refund policies. ExpensesHub cannot issue, reverse, or guarantee a Google Play refund.
Failed payments. If a renewal payment fails, Google may place the subscription in a grace period or on hold while it retries. Access may be limited during that time, and the subscription ends if payment is not completed.
Your data is never the collateral. Cancelling, downgrading, or letting a subscription lapse never deletes your records. It only changes which features and monthly limits apply. Deleting your account is a separate action — see Delete Account.
Only the plans and options shown on the app's Upgrade screen at the time of purchase can be bought. If a plan, billing period, or seat option is not offered there, it is not available yet.
6. Receipt OCR & third-party processors
The receipt scanner sends image bytes to Google Document AI for OCR. OCR text goes to Google Gemini for structured extraction and may be sent once to Anthropic Claude after an eligible failure or evidence conflict. The uploaded receipt image may also be sent to verify an implausibly old or future transaction date. We do not control those providers' service availability. The Privacy Policy lists the full set of sub-processors and what each does.
7. Service availability & "as is" disclaimer
ExpensesHub is provided "as is", without warranty. We make a real effort to keep the service running and your data safe, but we can't guarantee 100% uptime, error-free OCR, or that every receipt will extract perfectly. You are responsible for verifying any record before relying on it for tax, accounting, or legal purposes.
8. Limitation of liability
To the maximum extent permitted by law, the total liability of ExpensesHub for any claim arising from your use of the service is limited to the amount you have paid us for the service in the twelve months preceding the claim, or one hundred US dollars, whichever is greater. We are not liable for indirect, incidental, or consequential damages — including loss of revenue, profits, or data not covered by your own backups.
9. Termination
You can stop using ExpensesHub at any time and delete your account from the in-app Settings or via Delete Account. We may suspend or terminate accounts that violate these terms or applicable law; we'll give you reasonable notice where we can.
10. Changes to these terms
We may update these terms occasionally. Material changes will be noted at the top of this page and, where appropriate, surfaced in the app.
11. Governing law & disputes
These terms are governed by the laws applicable to the operating entity behind ExpensesHub. We prefer to resolve disputes by talking — write to support@expenseshub.app first.
12. Contact
- General questions and account help: support@expenseshub.app
- Privacy questions: privacy@expenseshub.app